Establishing Partnerships with the Government

This page is a compilation of web resources that supplements The Contracting Education Academy’s workshop entitled “Establishing Partnerships with the Government – Making Your Clients Successful from Contract Kickoff to Closeout.” and The Academy’s workbook by the same name.  The workshop was first presented in November 2013 in conjunction with the Fall Training Conference of the Association of Procurement Technical Assistance Centers (APTAC). An updated version of the workshop was again presented at APTAC’s March 2015  Spring Training Conference.

For the convenience of PTAC counselors and staff, the links listed below are grouped consistent with the organization of the printed workbook.  Included in the resources posted below are several “PTAC Tools,” each designed to educate PTAC counselors about a specific aspect of the Government’s post-award contract administration and surveillance procedures – all especially important to PTAC clients.  The “PTAC Tools” are marked with this symbol: .

The Academy hopes that PTAC counselors find all of these resources helpful as you work with businesses to help them win and fulfill government contracts. The Academy intends to maintain this web page as a perpetual resource for use by APTAC members now and into the future.  New resources and updates will be made on an on-going basis.  Please email us at info@ContractingAcademy.gatech.edu if you discover a web link that is broken so that we may update it.  Also, APTAC members are encouraged to suggest additional resources which could be added to this page.

Overview of Government Contract Performance

• Contract Administration FAR Parts 
• A Guide to Best Practices for Contract Administration – OFPP – Oct. 1994
• Addressing_the_Complex_Challenges_Facing_Todays_Aquisition_Professional 07.2013
• A Closing Window – Are We Missing the Opportunity for Change – January 2015

Post Award Orientations

• The Federal Acquisition Regulation – http://farsite.hill.af.mil 
• DoD COR Handbook – 03.22.2012
• Post Award Conference Record – DD Form 1484
• Participating in a Post Award Orientation Conference 
• DCMA Quality Assurance Post-Award Orientation Conference Form
• Contract Performance Report – DD Form 2734

Assessing Contractor Performance

• Past Performance White Paper – GSA – Dec. 1997
• The Six Categories of Performance Metrics 
• Guide for the Government-Contractor Relationship – AF – Oct. 2006

Government Surveillance

• Competition for Services and Recent Initiatives to Increase Competitive Procurements – GAO Report 12-384
• Contract Property Management DCMA-INST-124 – 06.21.2013
• AcquistionPlanning-ContractFormation-ContractAdministration – The 3 Phases of Government Contracting 

Quality Assurance Surveillance Plan

• A Case for Achieving Best Value through PIPS – http://americancityandcounty.com/government-procurement/case-achieving-best-value-through-pips
• Commercial Item Handbook – DoD AT&L – Nov. 2001
• QA_PAOC_Record Quality Assurance Surveillance Plan – Template
• Quality Assurance Surveillance Plan – Template
• Template – Quality Assurance Surveillance Plan

Audits and Contract Management

• Business Systems Compliance Guide for Government Contractors
• DCAA Post Award Accounting System Audit Standards 06.2009
• DCMA Guidebooks:
  • Advance Payments
  • Consent to Subcontract
  • Contract Audit Follow-up
  • Contract Closeout
  • Contract Modifications
  • Contract Property Management
  • Contractor Business Systems
  • Cost Accounting Standards (CAS) Administration
  • Final Overhead Rates
  • Financial Analysis
• Information for Contractors – DCAA Manual 7641.90 – June 26, 2012
• DoD Guidebook for Contract Property Administration 08.17.2011 – USA004754-11-DPAP
• Role of the Defense Contract Audit Agency 04.01.2011
• Role of the Defense Contract Audit Agency 04.01.2011
• Seven Steps to Performance-Based Services Acquisition

Contract Changes and Claims

• Marvin J. Perry & Assoc., GAO Decisions B-277684, B-277685, Nov. 4, 1997 – http://www.gao.gov/products/400639
• Brief Summary of Government Contract Changes 
• Instructions for Submitting Cost-Price Proposals
• SF 30 – Amendment of Solicitation-Modification of a Contract SF 1428 – Inventory Disposal Schedule
• SF 1428 – Inventory Disposal Schedule
• SF 1439 – Schedule of Accounting Information
• Subpart 15. – Contract Pricing – INSTRUCTIONS FOR SUBMITTING COST-PRICE PROPOSALS

Performance and Remedies

• “Duty to Read – A Changing Concept,” John D. Calamari, Fordham Law Review, 1974 – http://ir.lawnet.fordham.edu/cgi/viewcontent.cgi?article=2144&context=flr
• Unform Contract Format 
• Glossary of Defense Acquisition Terms and Acronyms – 15th Edition – Dec. 2012

Contract Terminations

• Government Contract Terminations – Which Parts of the FAR Apply 
• Termination for Convenience Clauses 
• Anticipating the Content of a Settlement Conference 
• Instructions for Submitting Cost-Price Proposals 
• CRITERIA FOR ADEQUATE CONTRACT PRICING PROPOSALS – DCAA – Jan. 2012
• PGI 249 – Termination of Contracts 05.12.2006
• Suspension and Debarment – GAO-13-707T – 06.12.2013
• Termination for Convenience Guidebook – published by the Defense Contract Management Agency – http://guidebook.dcma.mil/25/TerminationGuidebook.htm#Prime’s duties

Advising Clients Faced with Termination

• Maximizing Termination for Convenience Settlements – www.seidmanlaw.com/Contract-Terminations/Maximizing-Termination-for-Convenience-Settlements-EditionII-Part-1.pdf 
• Guidelines for Maximizing Recovery – Contract Terminated for Convenience
• Termination Settlement Guidelines – https://acc.dau.mil/CommunityBrowser.aspx?id=379613
• Decisions by the Armed Services Board of Contract Appeals
• Decisions by GAO’s Contract Appeals Board

Acceptance of Service or Supply

• SF1449
• DD 250
• DD Form 250 Guidance for the Contractor

Contract Payments

• What Does a Proper Invoice Look Like?  
• DFAS Training Resources for Vendors – http://www.dfas.mil/ecommerce/wawf/training.html
• WAWF Reference Guide for Vendors

Performance Reporting

• Improving the Collection and Use of Information about Contractor Performance and Integrity – OFPP, March 6, 2013
• Contractor Performance Report 
• Contract-File-Document-Checklist
• FAR Revised To Standardize The Government’s Past Performance Evaluation 08.05.2013
• Use-and-Reporting-of-Contractor-Performance-Information-DOI-09.10.2013
• Use of Contractor Performance Information – GAO -06.18.2007
• Performance-Based Requirement Template for Use with Task Orders – Sample
• Best Practices for Collecting and Using Current and Past Performance Information – OFPP – May 2000 – http://www.whitehouse.gov/omb/best_practice_re_past_perf

Summary

• The Government and Contractor Relationship Cycle