DHS | The Contracting Education Academy

September 4, 2019 By cs

DHS wants AI to improve the contract performance assessment reporting system

The Homeland Security Department (DHS) wants proofs or viable prototypes that demonstrate how artificial intelligence can support contracting officers as they conduct past performance evaluations and make effective use of data from the Contract Performance Assessment Reporting System (CPARS), according to a solicitation on the FedBizOpps website.

Run through the department’s commercial solutions opening pilot program to competitively procure innovative items, the solicitation was originally posted in early August but amended this week to include the government’s answers to submitted questions.

“An AI solution for CPARS may significantly assist contracting officers conducting past performance evaluations by identifying relevant past performance assessment records in a more accurate, consistent, faster and useful manner, reducing the administrative workload on contracting officers while increasing the quality of the outcome,” the solicitation states.

When selecting services over the simplified acquisition threshold, contracting officers are required to consider vendors’ past performance. CPARS is the central system federal officials use to collect and share contractor and vendor past performance information. But according to the solicitation, anecdotal evidence indicates that contracting officers face challenges trying to use the data for past performance evaluations, due primarily to the “volume of records and the inability to rapidly identify relevant reviews.”

Keep reading this article at: https://www.nextgov.com/emerging-tech/2019/08/dhs-wants-ai-improve-contract-performance-assessment-reporting-system/159418/

August 15, 2019 By AMK

DHS building a contract to manage all its cybersecurity operations centers

The single contract will likely have multiple awardees, each capable of managing the entirety of operations at each of the department’s 17 security centers.

The Homeland Security Department is building a contract vehicle of vendors able to manage its 17 unclassified security operations centers—the cybersecurity hubs for the government’s central cybersecurity agency.

The agency issued a request for information Aug. 7th outlining its tentative acquisition strategy and asking for feedback from industry on capabilities and approach to spinning up additional resources in times of crisis, such as during a large-scale cyberattack.

“The Department of Homeland Security has a complex and demanding mission,” the notice on FedBizOpps reads. “To assist in meeting that mission, DHS needs robust and effective information systems. It also needs to protect those systems from cyber threats posed by nation-states and criminal enterprises.”

Keep reading this article at: https://www.nextgov.com/cybersecurity/2019/08/dhs-building-contract-manage-all-its-cybersecurity-operations-centers/159032/

August 13, 2019 By AMK

OTAs primed for growth

Increasingly the Departments of Defense and Homeland Security are looking to “other transaction authority” agreements to acquire emerging technologies.

Procurements made under OTA are exempt from many Federal Acquisition Regulation rules and are typically limited to research, prototypes and in certain cases follow-on production.

The authority dates back to the 1958 Space Act, passed in the wake of the Soviet Union’s Sputnik launch, but in recent years it has heated up as the military and DHS have tried to leverage the innovation of tech startups that haven’t typically looked to the federal market for growth.

According to contracting intelligence firm Deltek, OTA spending hit $4.3 billion in fiscal year 2018, up from $2.1 billion in 2017. Because of increased interest in OTA procurement, Deltek recently began breaking out OTA opportunities and spending as a separate category in its GovWin database.

Part of the reason for renewed interest in OTAs is the need to innovate on the defense side faster than our adversaries.

Keep reading this article at: https://defensesystems.com/articles/2019/08/05/otas-set-for-growth.aspx

June 25, 2019 By AMK

OFPP issues 4th ‘myth-busting’ memo

The purpose of this memorandum is to improve awareness of vendor engagement strategies that Federal procurement thought leaders are using to create a more responsive buying process, modernize the acquisition culture, and deliver greater value to the taxpayer.

The memorandum also asks each Chief Financial Officers Act (CFO Act) agency to ensure it has designated an industry liaison to work with the agency’s Acquisition Innovation Advocate (AIA), the Office of Small Disadvantaged Business Utilization (OSDBU), and other key acquisition personnel to promote modern vendor communication practices and counter misconceptions that drive today’s risk aversion culture.

The President’s Management Agenda challenges agencies to deliver 21st century services by modernizing information technology, increasing transparency and accountability, and building a modem workforce. 1 To keep up with the rapidly accelerating pace of technological change, a number of agencies have sought better ways to communicate with industry so they can better understand the commercial marketplace, attract new contractors, and encourage current partners to use new processes and develop, test, and offer more modern solutions. Despite this progress, the pace of adoption has been limited relative to the total volume of activity that potentially could benefit from these efforts; only a fraction of our transactions are using these new ways of doing business. For this reason, the Office of Federal Procurement Policy (OFPP) is taking two steps to improve awareness of these modem communication practices.

First, OFPP is using its long-standing “myth-busting” campaign to spotlight how front line acquisition officials and managers have been challenging entrenched ideas about engagement between the public and private sectors. Attachment I highlights ten misconceptions related to innovative practices and showcases successful agency efforts. As additional myths are identified and new practices evolve, new examples will be posted on the Innovation Hub2 of the Acquisition Gateway to foster dynamic conversations among the acquisition workforce.

Keep reading memo at: https://www.whitehouse.gov/wp-content/uploads/2019/05/SIGNED-Myth-Busting-4-Strenthening-Engagement-with-Industry-Partners-through-Innovative-Business-Practices.pdf

May 23, 2019 By AMK

What OMB’s new ‘shared services’ policy will mean for modernization

The Trump administration wants to make a concerted effort toward establishing a sustainable shared services ecosystem to lower costs and ensure best practices and modern infrastructure pervade government—something past administrations have tried before.

Later today, Office of Management and Budget acting Director Russell Vought will be issuing a memo, “Centralized Mission Support Capabilities for the Federal Government,” which replaces all previous shared services policies. The new policy creates a system for assessing which agency functions—such as payroll or cybersecurity—have consistent standards across government and which specific departments would be best positioned to act as leaders in those areas.

The memo also includes a mandate for the rest of government to follow those agencies and puts a hiatus on new projects once functional areas are identified.

“In the past, agencies took steps to consolidate common mission-support functions internally, and in some cases, to leverage common technology or services offered by other agencies,” Vought wrote in the memo obtained by Nextgov. “The government endeavors to utilize lessons from previous successes and failures to provide a new, enhanced strategic blueprint for sharing quality services within the federal enterprise.”

Keep reading article at: https://www.nextgov.com/policy/2019/04/exclusive-what-ombs-new-shared-services-policy-will-mean-modernization/156562/

The single contract will likely have multiple awardees, each capable of managing the entirety of operations at each of the department’s 17 security centers.

Increasingly the Departments of Defense and Homeland Security are looking to “other transaction authority” agreements to acquire emerging technologies.

The purpose of this memorandum is to improve awareness of vendor engagement strategies that Federal procurement thought leaders are using to create a more responsive buying process, modernize the acquisition culture, and deliver greater value to the taxpayer.

The Trump administration wants to make a concerted effort toward establishing a sustainable shared services ecosystem to lower costs and ensure best practices and modern infrastructure pervade government—something past administrations have tried before.

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