efficiency | The Contracting Education Academy

July 28, 2020 By cs

The absurdity of government contracting

It is time for a top-to-bottom review of the acquisition process.

I take no joy in writing this article, but it is a desperate plea for improvement.

From 1995-2001, I worked for the Department of the Army as a contract specialist procuring advanced communications and electronics systems, equipment and services.

The first contract I ever negotiated was valued at over $3 million opposite an emerging company from Massachusetts. I had just finished my four-week Contracts 101 training in Virginia, and I was eager to put my newfound knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Army Federal Acquisition Regulation Supplement (AFARS) to work on behalf of the Army and the American taxpayer. Then reality set in. Despite being armed with this new knowledge and skill, I was hamstrung by a procurement system so vast, complex and rigid it would make Kafka blush.

Throughout the course of my next seven years with the Army, we were promised acquisition reform, enhanced efficiencies, paperless transactions and less red tape, particularly in connection with the procurement of commercial items and services.

Since leaving the Army, I have focused my practice primarily on commercial contracts in a variety of industries, ranging from media and entertainment to digital advertising and technology. Increasingly, however, I have been handling more government contracting issues for our clients, including negotiating contracts for prime and subcontractors and handling diligence and regulatory issues in connection with mergers and acquisitions. It never ceases to amaze and disappoint me how different these commercial contracts are to federal contracts. The commercial process is still so much faster and efficient; the contracts are generally much shorter and less complex; and the parties are able to navigate contentious issues through negotiations rather than having to abide by a panoply of opaque and largely wasteful regulations.

Keep reading this article at: https://www.afcea.org/content/absurdity-government-contracting

May 19, 2020 By cs

Project management and COVID-19 recovery: Lessons from previous disasters

The rapid outbreak of COVID-19 has prompted an unprecedented response from all levels of government, across the country and around the world. As part of this response, local, state, and federal agencies sprang into action to help protect citizens from this potentially catastrophic biological threat while continuing to deliver services in communities nationwide.

As the initial public health threat hopefully subsides in the days and weeks ahead, many federal projects and programs will be launched to support longer-term COVID-19 economic recovery. These recovery efforts will affect people whose housing, utilities, and other life necessities are at risk, as well as entire industries whose existence has been disrupted by the COVID-19 threat.

While these efforts may be unparalleled in many ways, there are some lessons learned from previous disaster recovery efforts that can inform policy makers, federal project and program managers, and their executive sponsors in their work to help the nation recover from the effects of this extraordinary event.

The Project Management Institute’s 2020 Pulse of the Profession® research reveals that 11.4% of each dollar invested on projects is wasted due to poor performance — that’s $114 million for every $1 billion. There is a great deal at stake to ensure that pandemic response projects and programs are delivered as efficiently and effectively as possible.

Keep reading this article at: https://www.govexec.com/management/2020/05/project-management-and-covid-19-recovery/165298/

The Contracting Education Academy at Georgia Tech has established a webpage where all contract-related developments related to the coronavirus (COVID-19) are summarized. Find the page at: https://contractingacademy.gatech.edu/coronavirus-information-for-contracting-officers-and-contractors/

May 7, 2020 By cs

Navy contract spending jumps 30% in April amid coronavirus pandemic

The federal contracting community has gotten used to seeing major upticks in contract outlays in the last couple months of the fiscal year.

But for the Department of the Navy, April’s numbers rivaled those figures: Contract obligations this month are already up 30% compared to the same period a year ago, and almost double the figures from April 2018.

To be sure, the coronavirus pandemic was a big factor in the increase in dollars-on-contract. Like most other parts of the government, the Navy and Marine Corps are spending a lot to respond to the pandemic itself and to keep vulnerable parts of their supply chains afloat.

But that’s not the whole story, said James Geurts, the assistant secretary of the Navy for research, development and acquisition. The Navy Department’s ability to get cash out the door more quickly is also the result of reform efforts that have been underway for the last two-and-a-half years and emergency planning that predated the COVID crisis.

“I’m seeing some remarkable efficiencies,” he told reporters on a conference call Tuesday. “I think a lot of that is getting rid of layers of bureaucracy that weren’t needed. Some of it is also creating better partnerships with industry so that we can leverage cost and pricing data we already have, and we don’t have to send out an RFP and get a proposal back just to confirm that data. And some of it is just a continued sense of urgency and mission focus.”

Keep reading this article at: https://federalnewsnetwork.com/defense-main/2020/04/navy-contract-spending-jumps-30-in-april-amid-covid-pandemic/

December 5, 2019 By cs

What is a continuing resolution?

A continuing resolution, or CR, is a temporary measure Congress can use to fund the government for a limited time. CRs are typically used to buy time for lawmakers to enact longer-term spending measures.

The passage of a CR usually means the regular process of passing the 12 appropriations bills by the start of the fiscal year has failed because of a standoff between political parties, or between Congress and the president.

While that’s not unusual, the Defense Department — as of mid-November 2019 — has operated under a CR for an average of 119 days per year during the last nine years, compared to an average of 32 days per year during the previous seven, according to the Congressional Research Service.

If Congress and the president fail to act, the government shuts down. Federal agencies are typically disrupted; nonessential operations are suspended, and federal employees and government contractors are left in limbo.

Related: Yearlong continuing resolution to avert shutdown is a ‘terrible likelihood’

Because a CR will continue the funding rates of the previous year’s appropriations acts, it may bar an agency from starting or resuming a project for which there were no funds the previous year. Before the start of fiscal 2018, for example, the Pentagon identified 75 weapons programs that would experience delays because of the CR’s prohibition on starting new programs and because quantities would be restricted on 40 programs.

Keep reading this article at: https://www.defensenews.com/congress/2019/11/18/what-is-a-continuing-resolution/

December 4, 2019 By cs

New case studies highlight the importance of federal program management

Nearly three years after being signed into law, the Program Management Improvement and Accountability Act (PMIAA) exists to address an urgent need within the U.S. federal government.

In October 2019, PMI and the Partnership for Public Service hosted “Delivering on Your Mission: What PMIAA Means for Effective Execution,” a timely event focused on how the PMIAA can help improve federal project and program management capabilities and performance.

With agencies and their program management improvement officers (PMIOs) tasked with delivering complex and diverse streams of benefits to citizens — from disaster relief to Social Security payments to investments in medical research, new technologies and state-of-the-art defense system — strong project and program management capabilities and practices can improve outcomes and drive effective execution throughout the federal government.

“PMIAA has the potential to transform how federal agencies deliver their missions,” said Tina Sung, vice president with the Partnership for Public Service. “It was clear during our recent event that PMIOs from across government are committed to meeting the spirit of this law, implementing it effectively and using it to amplify their agencies’ impact.”

At the event, PMI released a capstone report, “PMIAA: Strengthening the Government Delivery Foundation,” and a series of case studies highlighting how agencies and PMIOs are leveraging resources and partners inside and outside of government to help accelerate, validate and accomplish their missions.

Keep reading this article at: https://www.federaltimes.com/opinions/2019/11/08/new-case-studies-highlight-the-importance-of-federal-program-management/

It is time for a top-to-bottom review of the acquisition process.

The federal contracting community has gotten used to seeing major upticks in contract outlays in the last couple months of the fiscal year.

A continuing resolution, or CR, is a temporary measure Congress can use to fund the government for a limited time. CRs are typically used to buy time for lawmakers to enact longer-term spending measures.

Related: Yearlong continuing resolution to avert shutdown is a ‘terrible likelihood’

Nearly three years after being signed into law, the Program Management Improvement and Accountability Act (PMIAA) exists to address an urgent need within the U.S. federal government.

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