Information Technology | The Contracting Education Academy

May 21, 2019 By AMK

Software acquisition – still a tough nut to crack

Effectively acquiring and sustaining the massive number of software systems the Pentagon employs is a perennial problem, experts say. It often takes too long for the Defense Department to purchase and deploy new, cutting-edge software or upgrades.

Despite efforts by Congress to root out the problem through various well-intentioned reports, issues persist, said Jeff Boleng, a special assistant for software acquisition at the Defense Department. He is a key member of Undersecretary of Defense for Acquisition and Sustainment Ellen Lord’s executive leadership team.

“We’ve got a whole bunch of numbers staring us down — we’ve got 804, 805, 809, 813, 872, 873, 874, 868,” he said, referring to sections of recent National Defense Authorization Acts.

“Essentially, Congress is inside DoD’s decision loop here telling us how to fix software more quickly than we can actually address some of the problems and implement them,” he noted.

Boleng is working closely with the Section 872 panel which — alongside the Defense Innovation Board — is focusing on software acquisition regulations, he said during a recent event hosted by the Center for Strategic and International Studies, a Washington, D.C.-based think tank.

The report will soon wrap up and is slated to be delivered to the Pentagon in April and then to Congress in May, he added.

“There’s a lot in there. Surprisingly, there’s not a ton that’s new,” he said. “I hope that the timing is right for some of these recommendations. We’ve been looking back in history at various other studies that have been done on acquisition reform, software technology, information technologies. [And] we’ve been lamenting about this problem since the ‘70s — literally when software first started to even be created for defense systems — and a lot of times we say the same things.”

Keep reading article at: http://www.nationaldefensemagazine.org/articles/2019/3/19/algorithmic-warfare-software-acquisition—still-a-tough-nut-to-crack

May 15, 2019 By AMK

How GSA is making software contracts more like commercial sales

The General Services Administration has adjusted some components of its IT Schedule 70 contract, the federal government’s largest IT purchasing vehicle, to give agencies a more efficient way to buy software services, the agency announced April 16.

Three special item numbers on the contract, which more narrowly define IT services the government wants to purchase, were updated to help agencies better comply with policy and purchase new technology.

“Now our offerings align better with the way software is sold commercially,” Bill Zielinski, acting assistant commissioner of GSA’s Office of Information Technology Category, wrote in a blog post. “Now it’s easier for our customers to get what they need, including transferring software licenses among federal entities.”

The three changes adjusted language related to term software, perpetual software license and software maintenance service contracts.

The updates better define term software as distinguished from software-as-a-service, include identification tags and transferability rights for perpetual software licenses, add utilization limitations across all three special item numbers and define commercial supplier agreements to include enterprise user license agreements and terms of service agreements.

Keep reading article at: https://www.federaltimes.com/acquisition/2019/04/17/how-gsa-is-making-software-contracts-more-like-commercial-sales/

May 14, 2019 By AMK

Agencies are ‘stepping up’ to prepare the workforce for AI

The government as a whole doesn’t have a set strategy for how they plan to prepare federal workers for the changes that artificial intelligence will cause in their jobs, but agencies are on board with individual efforts to educate and train their own workforces, according to Lynne Parker, assistant director for artificial intelligence at the White House Office of Science and Technology Policy.

“Agencies are stepping up on their own to create opportunities for people to maybe enroll in a short-term learning course where they can gain skills in IT areas or cybersecurity areas or AI areas,” said Parker at an April 18 National Academy of Public Administration event. “Because each agency knows the kinds of skills and the kinds of work that they do, they’re best suited to create these training programs.”

The Trump administration has been adamant that their pursuit of technological advancement is not designed to displace workers that are already at government agencies, but rather to free up time spent on repetitive tasks so they can focus on problems of greater mission importance.

“It’s quite likely that most of us will have some tasks or parts of our jobs that will be impacted by technology, AI, automation and so forth,” Parker said. “I don’t think most of us need to fear completely losing our jobs, but our jobs will change. Now that’s not to say that there aren’t some areas where AI is particularly well-suited that there may be some impact in the sense at the job goes away. Most studies say that is a small percentage.”

Keep reading article at: https://www.federaltimes.com/it-networks/2019/04/18/agencies-are-stepping-up-to-prepare-the-workforce-for-ai/

April 26, 2019 By AMK

What the 809 Panel didn’t quite get right

The Section 809 panel offers an important new idea on how the defense acquisition system could be improved to provide the Pentagon greater access to innovative new technologies that are rapidly developed in the private sector.

But the panel fumbled its recommendations with a contradictory and incoherent legislative approach that would hurt more than it helps. That should not undermine the significance of the panel’s underlying idea: a new focus on the source of funding for commercial items instead of the marketplace in which they are sold. This could encourage companies to develop defense-unique products at their own expense. Today, many are driven away when they are forced to accept regulated pricing and burdensome, government-unique contract terms and conditions.

Successes and Failures

We had high hopes when we helped to write the commercial buying acquisition reforms in the Federal Acquisition Streamlining Act of 1994 and the Clinger-Cohen Act of 1996. These reforms broadened the definition of commercial items, established a commercial item preference, and authorized waivers to government-unique requirements and contract clauses for the purchase of commercial solutions.

As a result, the government went from 476 contracts under simplified commercial item procedures in 1996 to nearly 13 million contracts worth almost $75 billion in 2011. As our colleague Jon Etherton has explained, this enabled the U.S. government to catch up with the information technology revolution that had swept the private sector in the 1990s and likely saved the Department of Defense (DOD) billions of dollars by avoiding unnecessary research and development and the extended acquisition lead times associated with government-unique products.

Keep reading this article at: https://breakingdefense.com/2019/04/what-the-809-panel-didnt-quite-get-right-greenwalt-levine/

December 28, 2018 By cs

$110,000 settlement reached with tech company and CEO to resolve allegations of false claims on Defense contract

The U.S. Attorney for the District of Colorado, has announced that Progressive Technology Federal Systems, Inc. and its Chief Executive Officer have paid a combined $110,000 to settle allegations that the corporation and its CEO made false statements concerning a consultant’s security clearance and failed to disclose an organizational conflict of interest when bidding on a defense procurement contract.

One way federal government agencies can buy information technology services is by working with the National Institutes of Health’s Information Technology Acquisition and Assessment Center (NITAAC). NITAAC is a government-wide program that enables agencies to contract for information technology. Other federal agencies, including the military, regularly work with NITAAC.

The United States’ allegations relate to a project in which NITAAC was used by the Army and the Air Force for a contract that was awarded to Progressive Technology Federal Systems, Inc. (PTFS). The United States contends that in 2014, PTFS’s President and CEO, John Yokley, participated in preparing project specifications for a contract to be issued by NITAAC. The project then was offered by NITAAC for contract bids. PTFS then submitted its own proposal to take on the contract. In doing so, however, PTFS stated that it had no conflict of interest relating to the contract. This statement was false because PTFS had a conflict in that Mr. Yokley had provided input on project specifications that were included in the contract, thereby gaining a competitive advantage for PTFS. In addition, the project required security clearances, and PTFS falsely stated in its proposal that an individual who would participate in the project as a key “Subject Matter Expert” had an active Top Secret clearance. PTFS was awarded the contract. Funding for the contract was later terminated before PTFS could invoice more than $30,000. The United States claimed that this conduct violated the False Claims Act.

The claims settled by this agreement are allegations. In entering into this civil settlement, PTFS and Mr. Yokley did not admit liability. Under the agreement, PTFS paid $65,000, and Mr. Yokley paid $45,000, to resolve the allegations.

Source: https://www.justice.gov/usao-co/pr/us-attorney-announces-110000-settlement-tech-company-and-its-ceo-resolve-allegations

Effectively acquiring and sustaining the massive number of software systems the Pentagon employs is a perennial problem, experts say. It often takes too long for the Defense Department to purchase and deploy new, cutting-edge software or upgrades.

The General Services Administration has adjusted some components of its IT Schedule 70 contract, the federal government’s largest IT purchasing vehicle, to give agencies a more efficient way to buy software services, the agency announced April 16.

The Section 809 panel offers an important new idea on how the defense acquisition system could be improved to provide the Pentagon greater access to innovative new technologies that are rapidly developed in the private sector.

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