OPM | The Contracting Education Academy

July 20, 2018 By cs

Defense Security Service is trying to overhaul the entire security clearance process

The Defense Security Service is preparing to take over all background investigations for civilian and defense agencies and doesn’t want to inherit stale and potentially broken processes, officials told Nextgov.

The Defense Department office is currently reviewing white papers obtained through an other transaction authority solicitation seeking innovative methods for conducting background checks of current and potential federal employees who need security clearances.

The project is not about the technology behind background investigations process but rather how to innovate the process itself—from when the SF-86 form is filled out to when the clearance decision is made by the agency—according to Tara Petersen, head of DSS Office of Acquisitions, and her deputy, Stephen Heath.

“We’re really looking broader at the process itself,” Petersen said. “We’re looking to prototype a process.”

Keep reading this article at: https://www.nextgov.com/emerging-tech/2018/07/defense-security-service-trying-overhaul-entire-security-clearance-process/149606/

March 13, 2018 By cs

OPM’s post-breach contracting efforts fall short again, IG says

The Office of Personnel Management inspector general again found flaws in the agency’s contracting for the credit monitoring and ID theft services it provides to the more than 21.5 million current, former and prospective federal employees affected by the 2015 data breaches.

OPM has gone through two different contracts for post-breach protections. The IG found “significant deficiencies” in the contracting process of the first one, a $20 million contract to Winvale Group and subcontractor CSID. When that contract expired, OPM opted for a contract with ID Experts to provide services for three years with a potential value of $330 million.

In a report released Tuesday, auditors found the agency’s Office of Procurement Operations bypassed some of the Federal Acquisition Regulation and the agencies’ purchasing rules for the ID Experts contract.

The IG found 15 areas of noncompliance, such as designating the contracting officer representative after the award, failing to check the System for Award Management and data-entry errors. Auditors also found incomplete or unapproved contractual documents, including the acquisition plan, market research plan and technical evaluation plan.

Keep reading this article at: http://www.nextgov.com/cybersecurity/2018/03/opms-post-breach-contracting-efforts-fall-short-again-ig-says/146475/

June 9, 2016 By cs

How to avoid vendor problems and reduce costs

What federal agencies don’t know about contractors and markets can hurt them.

OPM Witness the sudden disappearance last month of Imperatis Corp., the contractor renovating the Office of Personnel Management’s (OPM) computer network in the wake of last summer’s breach of the personnel and background investigation records of 21.5 million people. Imperatis announced it was ceasing operations due to financial distress on May 7.

OPM was caught unaware and, though it isn’t expecting termination of the company’s contract to affect operations, the situation has deepened already intense congressional and inspector general scrutiny at a time when the agency is seeking additional funds for technology upgrades.

Market Research Deeper understanding of the interactions, trends, constraints, behaviors and financials of vendors, their supply networks and buyers in the IT services market will significantly reduce the risk that OPM or other agencies will face incidents like this one.

Keep reading this article at: http://www.govexec.com/excellence/promising-practices/2016/06/how-avoid-vendor-problems-and-reduce-costs/128755

March 15, 2016 By cs

Federal agencies are using last year’s ‘cyber sprint’ to justify sole-source IT contracts

Several federal agencies are not letting eligible companies compete for IT contracts, reasoning that only a current or other favored supplier can handle work demanded by a 30-day cybersecurity exercise.

But that exercise was supposed to have ended last July, and some of these so-called sole-source contracts issued by the departments of Homeland Security and Labor, among others, appear to strain, if not outright violate, federal contracting rules, according to procurement attorneys.

A keyword search through the government’s business opportunity website for “cyber” contracts posted July 30 or afterward turned up eight such noncompetitive deals. Because many contracts are not disclosed online or are published in unsearchable PDFs, the total number may be much higher, say federal acquisition experts.

Keep reading this article at: http://www.nextgov.com/cybersecurity/2016/03/federal-agencies-are-using-last-summers-cyber-sprint-justify-sole-source-it-contracts/126528

February 29, 2016 By cs

OPM seeks to tighten security of contractors conducting background checks

Contractors that conduct background investigations for the federal government will have to report information security incidents to the Office of Personnel Management (OPM) within half an hour, are required to use smartcards as a second layer of security when logging on to agency networks, and must agree to let OPM inspect their systems at any time.

Those are new requirements OPM has written into draft contracting documents released last month that govern how the personal, often sensitive, information gleaned during background investigations should be stored on contractors’ computer systems.

The draft request for proposals is “intended to provide industry advanced notice of the pending solicitation as well as an opportunity to provide comments, feedback and recommendations that the government can consider prior to finalizing the solicitation,” OPM spokesman Sam Schumach told Nextgov in an email.

Keep reading this article at: http://www.nextgov.com/cybersecurity/2016/02/contracting-docs-opm-tighten-it-security-background-investigation-companies/125741

The Defense Security Service is preparing to take over all background investigations for civilian and defense agencies and doesn’t want to inherit stale and potentially broken processes, officials told Nextgov.

The Office of Personnel Management inspector general again found flaws in the agency’s contracting for the credit monitoring and ID theft services it provides to the more than 21.5 million current, former and prospective federal employees affected by the 2015 data breaches.

What federal agencies don’t know about contractors and markets can hurt them.

Several federal agencies are not letting eligible companies compete for IT contracts, reasoning that only a current or other favored supplier can handle work demanded by a 30-day cybersecurity exercise.

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