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October 9, 2014 By AMK

IG: GSA reduces credit card spending, needs more reform

Although more controls are needed, legislation to assist General Services Administration efforts to prevent waste, fraud and abuse at charge card programs has largely been helpful, an internal investigation found.

In an audit dated Sept. 29, the GSA’s inspector general said that GSA’s purchase card spending between fiscal years 2011 and 2013 fell from more than $69.3 million to about $33.6 million, and travel card spending declined from $17.1 million to about $4.2 million.

“We determined that the risks of illegal, improper, or erroneous purchases and payments made through GSA’s purchase card and travel card programs are medium and low, respectively,” the report states. “As such, we do not plan to conduct any audits of the purchase card or travel card programs in FY 2015.”

Keep reading this article at: http://www.fiercegovernment.com/story/ig-gsa-reduces-credit-card-spending-needs-more-reform/2014-10-01

GPC card image

Filed Under: Government Contracting News Tagged With: abuse, fraud, GSA, IG, Pcard, purchase card, waste

July 14, 2014 By AMK

IG says USPS needs to better monitor spending on its employee travel cards

U.S. Postal Service travel card coordinators need to more efficiently monitor cash advances that they give to traveling employees because many of those advances potentially didn’t comply with travel policy, says a June 25 report by the inspector general.

The Postal Service provides individual government travel cards to some employees for use while on official travel.

As of Jan. 15, USPS had 44,104 government travel cardholders who made 247,419 purchases, totaling $44.9 million. They also took 8,793 cash advances, totaling $1.6 million, from April 1, 2012, through March 31, 2013, the report says.

Keep reading this article at: http://www.fiercegovernment.com/story/ig-usps-needs-better-monitor-spending-its-employee-travel-cards/2014-07-02

Filed Under: Government Contracting News Tagged With: IG, Pcard, travel, USPS

September 23, 2013 By AMK

Procurement sleight-of-hand gave contractors access to Naval bases

The Navy Installations Command reached outside normal competitive channels to procure a flawed and risky commercial access control system that has allowed 65,000 contractors to routinely access its bases. The procurement process involved purchases on government credit cards 51 cents below the $2,500 maximum allowed, the Defense Department Inspector General said in a report released this week.

The Installations Command used a contract for a Navywide perimeter monitoring system run by the Naval Surface Warfare Center in Panama City, Fla., as the umbrella contract for the Navy commercial access control system, or NCACS, in 49 states and the Mariana Islands.  The command also tapped a contract for sensor systems run by the Naval Surface Warfare Center in Port Hueneme, Calif., to buy $9.9 million worth of handheld barcode scanners to check IDs at bases as part of the NCACS project, the IG reported.

The report also made it clear that the Installations Command outsourced base credentialing and background checks to a private contractor in order to save money.

In July 2010, the Installation Command selected the Rapidgate system developed by Eid Passport of Hillsboro, Ore., to vet contractor employees who needed routine base access for up to a year in place of the more secure Defense Department common access card issued to Aaron Alexis, an employee of a Hewlett-Packard Corp. subcontractor who killed 12 people at the Washington Navy Yard Monday.

The Rapidgate system consists of a registration station that takes a photo of the contractor and scans fingerprints, and a Web interface for submission of personnel information.

Keep reading this article at: http://www.nextgov.com/defense/2013/09/procurement-sleight-hand-gave-contractors-access-naval-bases/70496/?oref=nextgov_today_nl

Filed Under: Government Contracting News Tagged With: background check, DoD, felony, GSA, IG, military, Navy, noncompetitive, Pcard, security, security clearance

August 30, 2013 By AMK

VHA could save $24M with wider use of purchase cards

Wider use of purchase cards could save the Veterans Health Administration $24  million annually, a report from the Veterans Affairs Department office of  inspector general says.

Using purchase cards saves money because writing  purchase orders is more time-consuming and complex. The banks that provide  purchase cards also offer rebates, around 2 percent, for money spent on the  cards, says the OIG report, dated Aug. 9. The VHA spent about $3 billion on purchases worth $3,000 or less  in fiscal 2012, earning it more than $65 million in rebates.

From April  2011 through March 2012, VA medical facilities did not use purchase cards for $432 million worth of purchases under $3,000. For $244 million of that spending,  the OIG found they had acceptable reasons not to use the cards. Some vendors  don’t accept purchase cards, and the VA can’t use them to pay veterans for  pharmacy copayments or tort claims.

For the remaining $188 million, spent on medical supplies, office equipment, patient transportation, employee  training and more, the VA could have used purchase cards, the report says.  The  OIG estimated that it could’ve saved $20 million in processing costs and  could’ve earned about $4 million in rebates.

Keep reading this article at: http://www.fiercegovernment.com/story/vha-could-save-24m-wider-use-purchase-cards/2013-08-13

Filed Under: Government Contracting News Tagged With: IG, Pcard, purchase card, VA, Veterans Health Administration

August 16, 2013 By AMK

DOT employees made $58 million in improper purchase card charges, IG says

Nearly a quarter of all Transportation Department employee purchase card  transactions in fiscal 2010 and 2011 did not comply with DOT rules for employee spending, a departmental Inspector General report says.

During those years, DOT employees spent $277 million in 450,000 transactions  on their purchase cards, the report says. About $58 million of that did not  comply with DOT employee spending controls, the report says.

Purchase cards are routinely used to supplies and services, the report says.

DOT auditors based the results on a sample of 413 purchases in which 84,  totaling $254,000, did not comply with DOT rules.

Offenses ranged from not receiving approval prior to card use, receiving approval for purchases from officials that were not authorized to approve the  purchases and not verifying fund availability prior to purchases.

In the sample, about $93,000 in improper charges were made due to not getting  preapproval for a purchase. About $65,000 came from the wrong person approving  the purchase. And $47,000 came from purchases made without checking if the funds  were available, the report says.

Keep reading this article at: http://www.fiercegovernment.com/story/dot-employees-made-58-million-improper-purchase-card-charges-ig-says/2013-07-31 

Related Articles:
Forest  Service employees abused travel cards, IG says
Commerce  employees made improper purchases with agency cards, report says

Filed Under: Government Contracting News Tagged With: Commerce Dept., credit card, DOT, FAA, Forest Service, IG, Interior Dept., Pcard, purchase card, spending, spending controls

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