procurement reform | The Contracting Education Academy

December 31, 2020 By cs

Making best-in-class contracts better for innovation

In recent years, federal acquisition policy and practice has been a competition between two different priorities: Efficiency and innovation.

Instead of balancing these priorities, innovation has taken the backseat, denying agencies access to companies that can deliver transformational solutions.

The Office of Management and Budget and the General Services Administration have an opportunity to implement several straightforward changes that can address these competing priorities.

A recent report from the Government Accountability Office provided several recommendations for OMB and GSA to improve their category management initiative, which oversees efforts such as the best-in-class contracts (BIC). While most of the GAO recommendations focused on improving guidance around category management, better defining requirements, acquisition workforce training and cost savings, what was left unaddressed was how OMB and GSA can improve the most important outcomes — delivering the best and most innovative product and service solutions to agency customers and citizens.

Category management has pushed government agencies to buy more like a single enterprise. This focus has prioritized driving savings and efficiency by eliminating redundancy by developing more useful governmentwide acquisition contracts (GWACs), such as BICs. However, having a too narrow focus on streamlining and scale sacrifices the more important priority of attracting more innovative, non-traditional companies to the federal market. That focus — long championed by organizations like the Alliance for Digital Innovation — has pushed the government to leverage inventive acquisition authorities, prioritize commercial capabilities over onerous and restrictive requirements, and encourage speed in both the pilot and production phases of IT acquisition.

Keep reading this article at: https://federalnewsnetwork.com/commentary/2020/12/making-best-in-class-contracts-better-for-innovation/

December 17, 2020 By cs

Air Force’s next hack of the federal procurement system: One-year funding

Air Force Maj. Gen. Cameron Holt knows a little something about the complexity of federal contracting.

The deputy assistant secretary for contracting, in the Office of the Assistant Secretary of the Air Force for Acquisition, Technology and Logistics, started his career as a contracts manager. He served as the procuring contracting officer for the F-22 fighter and held an assortment of executive positions during his 19-year career in the service.

So when he gave the House and Senate armed services committees a list of regulations that need to be revoked, removed or replaced a few years ago, he knows what he’s talking about.

“I told them that you’ve written so many laws that we need to implement that our contracting officers in the trenches can’t even follow them all because they actually start to conflict with each other,” Holt said at the annual Government Contract Management Symposium sponsored by the National Contract Management Association. “That environment is not really paying attention to the opportunities that, for instance, the 809 panel gave to them to update the system. I think they are really focused on a different agenda right now. I hope they will join us in really streamlining, especially the defense contracting environment, but really the federal contracting environment.”

Keep reading this article at: https://federalnewsnetwork.com/category/reporters-notebook/reporters-notebook-jason-miller/

December 14, 2020 By cs

IRS moves to speed up contracting through new procurement research partnership

The Internal Revenue Service recently set sights on introducing new technology-driven capabilities and applying innovative data science techniques to improve and elevate its procurement operations.

And last week, the agency launched a research partnership valued at almost $1 million that marks a deliberate move in that direction.

Through the newly unveiled collaboration, agency officials, university professors and students equipped with procurement and machine learning experience, and members of Virginia-based small business Data and Analytic Solutions will form a multidisciplinary team intended to accelerate the IRS’ contracting and award processes. It emerges as federal buying largely remains notoriously slow.

“When it comes to contracting, everyone seems to want it faster, cheaper, and better,” IRS Chief Procurement Officer Shanna Webbers told Nextgov over email Tuesday. “We recognized that we cannot continue to do business as usual and expect a different result.”

With that view top of mind, Webbers’ office earlier this year embarked on what she called “a game-changing transformation” that drew from feedback shared by procurement employees within the agency, as well as its customers and industry partners. Building on that, the organization is bringing forth new tools and techniques — like data analysis, visualization, and machine learning, among others — to advance how work is performed.

Keep reading this article at: https://www.nextgov.com/emerging-tech/2020/12/irs-moves-speed-contracting-through-new-procurement-research-partnership/170431/

December 10, 2020 By cs

Creating an infrastructure for procurement innovation at DHS

Setting up the Department of Homeland Security’s Procurement Innovation Lab (PIL) was one of the first things Soraya Correa did after becoming DHS chief procurement officer in 2015.

It originally had one half of one full-time employee, and the lab reported to her. Polly Hall, the PIL’s current director, came to the lab in 2017 from having worked as a contracting officer on a Transportation Security Administration procurement where she had been trying to think about new techniques for doing advisory downselects. Since then the PIL has grown to a full-time staff of six, and most DHS components also have an acquisition innovation advisor (not a full-time position) who acts as a sort of local representative for what the PIL and Correa were trying to do.

With the PIL’s own staff and the acquisition innovation advisors in the components, DHS arguably has established more of an ongoing innovation capacity than any other federal agency. Correa and her colleagues are institutionalizing innovation, something we rarely see in the government.

The PIL’s operating principle is not to force itself on DHS contracting people. It is not a tiger team that swoops in and takes over a procurement. PIL staffers come in only when asked by the people doing the procurement – both program and contracting people. They provide advice to the frontline folks, and those employees then do the work. For projects being supported, staff from the PIL meet with their contracting customers every other week for 15 minutes until the contract or task order is awarded.

Keep reading this article at: https://fcw.com/blogs/lectern/2020/11/kelman-dis-pil-innovations.aspx

November 17, 2020 By cs

DoD’s Space Development Agency shows how fast the FAR can be

When it came time for the brand new DoD modernization organization charged with rapidly innovating in the space domain to award one of its first big contracts, you might expect they’d turn to a new, en-vogue acquisition mechanism like other transaction agreements (OTA) or middle-tier acquisition.

If so, you’d be wrong.

DoD’s new Space Development Agency is showing that the boring old processes embedded in the Federal Acquisition Regulation don’t have to be synonymous with slowness. Late last month, SDA awarded a somewhat complex systems integration contract to help build the first elements of a brand new architecture of low-Earth orbit satellites. The total time from final request for proposals to contract award: three-and-half months.

“There was nothing magic about our contracting approach. We found that the FAR is actually quite flexible and useful to get things done,” Ryan Frigm, SDA’s deputy director said in an interview for Federal News Network’s On DoD. “The reason we were able to be successful is because we have a very talented, dedicated and motivated team that shares a singular focus, which is being the department’s constructive disrupter for space. And the team knows that we need to get space capabilities out to the warfighter at the speed of need.”

Keep reading this article at: https://federalnewsnetwork.com/on-dod/2020/11/dods-space-development-agency-shows-how-fast-the-far-can-be/

In recent years, federal acquisition policy and practice has been a competition between two different priorities: Efficiency and innovation.

Air Force Maj. Gen. Cameron Holt knows a little something about the complexity of federal contracting.

The Internal Revenue Service recently set sights on introducing new technology-driven capabilities and applying innovative data science techniques to improve and elevate its procurement operations.

Setting up the Department of Homeland Security’s Procurement Innovation Lab (PIL) was one of the first things Soraya Correa did after becoming DHS chief procurement officer in 2015.

When it came time for the brand new DoD modernization organization charged with rapidly innovating in the space domain to award one of its first big contracts, you might expect they’d turn to a new, en-vogue acquisition mechanism like other transaction agreements (OTA) or middle-tier acquisition.

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