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March 26, 2021 By cs

Defense acquisition workforce reform and DAU’s transformation

In previous statements from the Defense Acquisition University (DAU) about transforming workforce development, the challenges facing DoD were discussed — specifically the return to great power competition with near-peer adversaries.

The 2018 National Defense Strategy calls on everyone in the national security space to face these threats head-on.  Those working toward “Back to Basics” to develop, acquire and sustain operational capability for the force won’t be alone on this journey — we are actively transforming DAU into a modern platform of training and on-the-job resources to provide the support and skills you need for success.

Our adversaries’ ability to rapidly adopt new technology is placing pressure on our acquisition cycle times. If we are to succeed, the Defense acquisition system must move with purposeful speed and agility. The Defense Acquisition Workforce must think critically, make smart decisions, and move quickly to give our Warfighters cutting-edge capabilities, ensuring dominance across every domain.

Since her confirmation as the Under Secretary of Defense for Acquisition and Sustainment, Ms. Ellen Lord has called on her staff to act as a strategic enabler for the professionals that make our acquisition system work. To this end, we’ve focused on three key areas:

  • Streamlining acquisition policy to empower workforce decision making
  • Reimagining how we train and develop our workforce
  • Transforming DAU into a modern learning platform

Streamlining acquisition policy: The Office of the Under Secretary of Defense for Acquisition and Sustainment released the Adaptive Acquisition Framework in January 2020. This transformational approach to policy provides a set of flexible acquisition pathways designed to empower program managers and acquisition professionals to tailor strategies, speed up acquisition, and address the immediate needs of the Warfighter. The policy embraces the principles of delegated decision-making, tailoring program oversight to minimize unnecessary bureaucratic processes, and actively managing risk based on the unique characteristics of the capability being acquired.

Reimagining how we develop our workforce: In early September 2020, Ms. Lord announced the Back-to-Basics initiative referenced above — the first major reform of the Defense Acquisition Workforce management framework since the early 1990s. This initiative shifts us from a talent management system built for another time, to one that better reflects modern continuous learning. It will take us “back to the basics” with a sharpened focus on the readiness of the workforce.

Back-to-Basics reinvents the structure of career fields into six functional areas: Program Management, Contracting, Life Cycle Logistics, Engineering and Technical Management, Test and Evaluation, and Business – Financial/Cost Estimating. It will also change the structure of required certification training for each of the functional areas.

Our current three-level certification requires extensive training time—most of it early in a professional’s career–to achieve certification. The certification program is highly structured and overly comprehensive, making it inflexible and inefficient. Too often, training is provided to the wrong people, or at the wrong time. We are changing this structure with two initiatives.

First, we are leaning our certification requirements to a core of training for everyone in a functional area. Unlike the past where everything was required for everybody, we will now only require training that should be broadly applicable in that function area. For example, in contracting, we worked with senior leaders from the military departments and agencies to reduce required certification training from 650 to 250 hours.

Training cannot stop with this required core, however. By reducing required training, we’re creating room for user-driven tailored training, on-the-job training, work experience, training through new DAU tools, and job-relevant credentials. These credentials are generally much smaller than a functional certification requirement, but will be structured into learning packages designed to be used by people who need specific knowledge and skills, at the time they need it. The credentials will be tracked, so they follow you through your career. They can serve many different purposes. They can be used to build specialized knowledge and skills within your functional area, so that you are prepared, say, to work in contingency contracting. They support lifelong learning so you can stay up to date in your field. They can help you learn or update your knowledge in rapidly changing cross-functional concepts, like agile development or cybersecurity.

Combined with streamlining certification, credentials will increase the ability to shape careers, teams or organizations–tailoring individual development to what is needed, when it’s needed. New and emerging concepts can be more rapidly disseminated and integrated into the acquisition system, improving its flexibility and performance. This new flexibility will require more initiative and planning by workforce members and supervisors, but the reward will be support for lifelong learning, more dynamic careers, and a better acquisition system.

Transforming DAU into a modern learning platform: With the Adaptive Acquisition Framework we empowered the workforce to make smart decisions with a wide array of new tools. With the Back-to-Basics initiative we freed-up much needed time and created a foundation for customizable training. To help you succeed in this new, dynamic environment, DAU is transforming into a modern learning platform to deliver career-long learning tailored to your needs.

When DAU opened its doors in the early 1990s, the forces driving education and training – particularly how we all learned and consumed information–were radically different. We were living in a time when information was relatively scarce, and the ways to distribute it were relatively few. Fast forward nearly three decades and the landscape has obviously changed dramatically. Today, instantaneous connections to knowledge, resources, and expertise power the global economy and drive our personal lives. To help you thrive in this environment, DAU is transforming from a schoolhouse to a highly-networked platform, using many different modes and methods to provide information, tools, and training from numerous sources.

This modern platform will have three important characteristics:

  • Frictionless learning that provides easy access to training and resources at the moment of need. When learning is user-driven and time is scarce, it has to be easy to discover the learning or tools that you need, and that learning has to be targeted and efficient. The new DAU platform will making learning available naturally, intuitively, and precisely when it’s needed.
  • World-class content that is high quality, current, and relevant. In a world where learning is infinitely customizable, we have to make training consumable at the moment of need and personalized to an individual’s circumstance. DAU’s responsive learning program will produce more and smaller segmented courses—conducted both online and onsite—using advanced learning technologies. In our dynamic and flexible acquisition environment, DAU’s content must build critical thinking skills and confidence in each learner’s ability to decide and act in order to drive performance excellence. By partnering acquisition subject matter experts with learning science specialists, DAU is developing quality experiences that are personalized, relevant, and informed by the best minds in the field.
  • Dynamic network that connects people who need information to people who have information. DAU already has scale with its network—it is the only organization connecting all 183,000+ members of the Defense Acquisition Workforce. DAU is working to intentionally build connections between people who have the knowledge and those who need it for success.

How will DAU’s transformation impact you?
Quality, engaging content: DAU is completely reimagining how it develops its content, both in the classroom and through informal learning, to ensure it meets the expectations of the modern audience. Expect shorter learning modules, more informal learning, and modern, engaging experiences. Ultimately, much of the learning you do will happen while doing your work rather than in one of DAU’s physical classrooms. DAU will also make greater use of its scale, with open online workshops, online communities and online events that connect you with thousands of your acquisition counterparts. The recent virtual TEDxDAU, attended by over 3,000 people, is an example of the power of scale.

Learning tailored to your needs: DAU conducted extensive interviews with stakeholders, acquisition leaders, and you, the members of the Defense Acquisition Workforce. Many of you, and a not-insignificant number of your supervisors, told us the training received from DAU was too general and didn’t meet the specific needs of your job or role. To increase the return on investment you make in training and development, DAU has embraced the ethos of the Back-to-Basics initiative and is actively developing job and role-based credentials. These credentials are designed to augment your foundational training and provide you with the knowledge and skills that you decide are needed for your job. The increased use of credentials will also help you build your expertise for future promotions and new professional roles. To date, DAU has released eight credentials with dozens more in development.

Shorter classes: Classroom training can be an incredibly positive learning experience, it’s also expensive for the learner and the government. We’ve already discussed the policy changes we’re making to training requirements through the Back-to-Basics initiative, but DAU is also intentionally restructuring its curriculum. These changes will result in shorter classroom courses augmented by a rich array of other learning experiences, including job-specific credentials, informal learning resources (e.g. articles and videos), and an increased use of self-paced topical modules. DAU is focused on using the classroom where it is most powerful—for cross-functional, team-based, and experiential learning.

More online learning: Our continuing experience with extended telework in response to the pandemic has demonstrated that DAU can deliver quality learning in the virtual environment, at scale. DAU is actively working to make these experiences even better by increasing flexibility with more self-paced instruction and designing engaging online exercises to help you apply new knowledge. With this increase in virtual learning, you will no longer have to be away from your job eight hours a day, for weeks at a time. Instead, this pivot will allow you to integrate what you learn directly with the work you do every day. And of course, you’ll spend less time away from your home, your friends, and your family.

Learning at the moment of need: YouTube is the go-to learning resource for “do-it-yourself” projects. In the modern world, it just makes sense to watch a quick video to learn a specific task. Why would anyone seek out, and sit through, an eight-hour automotive repair class to replace a headlight, if they can watch an eight-minute video online? Just the thought of doing so probably seems absurd to many of you. There is certainly a time and place for more formal, professional education, but DAU is working to rebalance its curriculum to make sure you can find the focused training you need, when you need it.

Acquisition program consulting: Sometimes a course isn’t enough and your project or program needs an outside perspective to help it navigate a tricky challenge. DAU’s transformation will enable it to continue providing support beyond the classroom as a trusted acquisition partner. From customized, complex simulations, such as helping your team prepare for an upcoming source selection to smaller, more topical workshops on subjects like the Adaptive Acquisition Framework, DAU will be better positioned to help your team succeed.

What’s next?
The challenges we face as a Department and professionals are daunting, but not insurmountable. Through the Adaptive Acquisition Framework, the Back-to-Basics initiative, and DAU’s transformation, we’ve empowered both individuals and organizations to make programmatic and development decisions that reflect their needs, rather than a mandated, top-down approach. These actions are designed to help our system move with greater speed, agility, and efficiency.

In this new environment, both individuals and supervisors will have increased responsibility for managing training and development opportunities. This will require greater attention to your personal career goals and growth, while also focusing on the needs of your organization. As the adage goes, “with great power, comes great responsibility.” You won’t be alone as we pivot to this new model; Ms. Lord’s offices, DAU, Service Acquisition Executives, Component Acquisition Executives, and DACM offices are working together to provide you with the resources you need to ensure positive acquisition outcomes.

Source: https://www.dau.edu/News/Defense-Acquisition-Workforce-Reform-and-DAU’s-Transformation

Filed Under: Government Contracting News Tagged With: acquisition training, acquisition workforce, Adaptive Acquisition Framework, career development, DAU, decision-making, DoD, learning platform, pandemic, professional development, program management

November 6, 2019 By cs

How a new acquisition approach is changing — and challenging — HHS

The Department of Health and Human Services has adjusted its approach to technology acquisition in order to keep pace in innovation.

In a moment when agencies across the government are grappling with how to adjust their acquisition framework to ensure they have the most advanced technology, HHS CIO Jose Arrieta said his agency has decided to approach acquisition by laying out its objectives first.

“We establish the way we want to interact and work with the contractor,” Arrieta said Oct. 30 at the Data Coalition’s GovDATAx conference.

Another key to the HHS approach has been taking “price off the table” and setting maximum awards ceilings for contractors. Then, the contractors can compete for the work.

HHS has been a leader in federal government in deployment of emerging technologies.

Keep reading this article at: https://www.federaltimes.com/it-networks/cloud/2019/10/30/how-a-new-acquisition-approach-is-changing-and-challenging-hhs

Filed Under: Government Contracting News Tagged With: acquisition reform, acquisition strategy, acquisition workforce, advanced technology, competition, DoD, emerging technology, HHS, OTA, other transaction authorities, procurement reform, program management

August 27, 2019 By cs

10 areas for no-nonsense contractor auditing

An audit is a systematic, independent, and documented process for obtaining objective evidence and evaluating it to determine the extent to which program criteria (policies, procedures or requirements) have been fulfilled.

There are three types of audits.

First-party audit, performed within an organization to measure its strengths, weaknesses and conformity with established standards. This also is called an internal audit. Internal audits satisfy internal requirements and audit results remain in-house.

Second-party audit, an external audit performed on a supplier by a customer or by a contracted organization on behalf of a customer. In second-party audits (for our purposes) Department of Defense (DoD) program managers (PMs) measure and evaluate the DoD contractor’s ability to conform to contract requirements and specifications.

Third-party audit is performed by an audit organization independent of both the contractor and DoD and is free of all conflicts of interest. Third-party audits (e.g., by an International Standards Organization [ISO] Registrar) may result in certification, registration or award certificate issued by the third party.

This article discusses second-party audits; specifically, wherein DoD PMs audit their contractors’ ability to execute the contract. I strongly recommend that PMs incorporate second-party audits into DoD contacts, regardless of contract size, scope or final deliverable.

Like the organizations or contracts that they address, the audits themselves must have objectives, scope and criteria. Anything less is a waste of time.

Figure 1. Second-Party Audit of DoD Contracts by DoD Program Managers

Figure 1 summarily describes a comprehensive program of second-party audits. Note especially the inclusion of “operators and warfighters.” This inclusion alone distinguishes effective second-party auditing from routine program management. Participation by experienced, credible operators/end-users helps to ensure that programs do not stray from the goals of the contract or the purpose of the end products.

Keep reading this article at: https://www.dau.mil/library/defense-atl/blog/Second-Party-Audit-

Filed Under: Government Contracting News Tagged With: audit, DAU, DoD, program management, program manager, second-party audit

August 28, 2018 By AMK

Program management is much more complex than many leaders understand

The Government Accountability Office has long bemoaned the dearth of effective program management across government.

Its list of high-risk programs, which encompass such disparate management areas as the national flood insurance program, the 2020 Census, Defense contract management and the security clearance process, reflects how widespread the problem is.

A 2015 study by the National Academy of Public Administration reinforces GAO’s concerns, concluding that “institutionalizing the discipline of program management across the federal government should be a top priority.” This included creating an integrated approach to program management, creating a professional community and clarifying roles and responsibilities. But what is the best approach for doing this?

A Career Path  

By the end of 2016, Congress adopted legislation reflecting many of the Academy’s recommendations, including the development of a formal job series and career path for federal program managers and a standards-based model for program management. This law, the Program Management Improvement Accountability Act, required the Office of Management and Budget to develop implementation guidance and required agencies to develop specific implementation plans. The OMB guidance was issued this past June, with a timetable for agency plans to be developed by the end of the year.

Keep reading this article at: https://www.govexec.com/excellence/promising-practices/2018/08/program-management-much-more-complex-many-leaders-understand/150373

Filed Under: Government Contracting News Tagged With: acquisition workforce, DoD, OMB, program management, security clearance

February 7, 2017 By AMK

Botched VA contract shows how not to manage a project

A Veterans Affairs Department inspector general’s report on how the agency blew $5 million on a botched cloud broker program should be mandatory reading for any tech-focused program manager or executive.

Released last Tuesday, the audit offers a guide of what not to do when it comes to implementing a cloud brokerage service. It depicts a trail of missed program management practices, bypassed testing and an improper funding model that left VA spending millions on something with “limited brokerage functionality.”

In other words, VA spent more than $5 million on two task orders for its 3X Cloud Expansion/Production Environment that had zero return on investment.

“Ultimately, any potential benefit to veterans and taxpayers could not be realized,” the audit states.

Keep reading this article at: http://www.nextgov.com/emerging-tech/emerging-tech-blog/2017/02/botched-va-contract-shows-how-not-do-cloud-broker-program/135081 

Filed Under: Government Contracting News Tagged With: acquisition workforce, cloud, program management, project management, VA

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