proposal preparation | The Contracting Education Academy

September 8, 2020 By cs

GAO affirms denial of protest by contractor who failed to submit an adequately written proposal

The Government Accountability Office (GAO) recently denied a protest brought by a contractor who failed to submit an adequately written proposal for the award of a federal contract.

In Patriot Defense Group, LLC (B-418720.3, August 5, 2020, 2020 WL 4501318), the decision breaks no new ground legally but it serves as a timely reminder of how failure to identify the assumptions upon which a proposal is based will yield a disappointing result.

The details of this case begin with the Request for Proposals (RFP).

The U.S. Special Operations Command issued a request for proposals for multiple indefinite delivery/indefinite quantity (IDIQ) contracts to provide a variety of professional, technical, management, and administrative services. The RFP recited that an award would be made to all “qualifying offerors,” defined as offerors that received a pass rating for administrative and responsibility matters, an acceptable rating for an IDIQ evaluation factor, and a substantial confidence rating for past performance.

Among other things, offerors were required to submit a minimum of three past performance information sheets for contracts which were relevant to each offeror’s ability to perform the work described in the RFP. Prior contracts were to be assigned past performance relevancy ratings. The RFP warned offerors that they were required to include a rationale supporting the assertion of relevance. They were also to describe in detail how the company’s past performance on each contract applies to the “relevancy criteria” identified in the RFP.

Keep reading this article at: https://www.mondaq.com/unitedstates/government-contracts-procurement-ppp/982362/gao-affirms-denial-of-protest-by-contractor-who-failed-to-submit-an-adequately-written-proposal

November 7, 2016 By AMK

Academy shows PTAC counselors how GSA Schedule proposal is assembled

Each workshop attendee received a computer tablet containing a virtual “GSA Schedule proposal machine” at Nov. 6th workshop held in Washington, DC.

participants — **66 PTAC representatives from across the country gathered in Washington, DC to learn how to counsel their clients in the assembly of a GSA Schedule proposal.**

The Contracting Education Academy at Georgia Tech conducted a day-long instructional workshop for 66 members of the Association of Procurement Technical Assistance Centers (APTAC), representing procurement technical assistance centers (PTACs) from across the country. The workshop kicked-off APTAC’s semi-annual national training conference for its membership being held this week. Collectively, the nation’s 97 PTACs represent a nationwide network that assists local businesses compete successfully in the government marketplace.

The Academy’s GSA Schedule workshop was presented on 10-inch Android-based tablets. The tablets were pre-loaded with templates and instructional materials based on successful GSA Schedule contracts. Participants learned how to the use the tablet-based tools to walk through the proposal preparation process with their business clients.

The Academy’s lead instructor Alexis Kirksey, assisted by Kevin Grimes and Ieasha Jones, led participants through the entire GSA Schedule proposal process, including the administrative requirements, all proposal ingredients and required documentation, and the submittal procedures. Post-award contract administration tips were provided as well.

As an added bonus, each workshop attendee received a printed flip book summarizing the 25 steps of the GSA Schedule proposal process.

“We conduct GSA Schedule workshops in Atlanta six times a year to help businesses win contracts with GSA,” said Ms. Kirksey. “Based on the many successes resulting from those workshops, we decided to extend our reach by teaching the proposal preparation skills to PTAC counselors who are so essential to helping small businesses succeed in the government market.”

“Working closely with APTAC, we added a powerful feature to our GSA workshop,” explains Chuck Schadl, who manages the government contracting group at Georgia Tech. “Putting all the workshop materials in an electronic application on tablets creates a virtual GSA Schedule ‘proposal machine.’ Workshop participants now are empowered to return their communities across the country and show their clients each and every step of the process.”

The Academy’s GSA workshop, inaugurated one year ago at APTAC’s fall 2015 education event, represents a significant breakthrough in instruction on this subject. The use of tablets, featuring an electronic ‘”GSA app” — represents the first and only training where the GSA Schedule process has been transformed into a computer application.

For more information about The Academy’s GSA Schedule Proposal Preparation Workshop, please click here.

July 14, 2016 By AMK

Homeland Security accepting video proposals

Doing business with the Homeland Security Department could mean getting the cameras rolling.

DHS will be accepting video proposals besides written ones as part of a procurement innovation initiative, said Russell Deyo, undersecretary for management at DHS, in a recent speech.

For example, a May 25 request for information concerning a contract vehicle for agile software development called for vendors to submit video presentations.

“We’re working hard to be innovative,” Deyo said, speaking at the Homeland Security 2016 Conference of the Armed Forces Communications and Electronics Association (AFCEA) in Washington, D.C.

Keep reading this article at: http://www.federaltimes.com/story/government/acquisition/2016/06/21/dhs-accept-video-proposals/86174890/

November 18, 2015 By AMK

Contracting Academy conducts two national workshops

The Contracting Education Academy at Georgia Tech conducted two workshops for 150 contracting professionals in Washington, D.C. this month.

Counseling Businesses for Government Contracting Success Nov. 2015 — Participants worked in teams to solve case studies, explore counseling principles, and develop personal action plans to enhance their knowledge, skills and abilities.

On Sunday, November 8, 2015, the Academy presented “Counseling Businesses for Government Contracting Success,” a workshop featuring seven case studies based on real-life scenarios. During the instruction, attendees explored seven counseling principles which matched the case studies. The workshop’s purpose was to help attendees define effective business counseling traits and discover counseling resources. Each person also was given the opportunity to develop a Personal Action Plan to improve counseling skills. Senior instructor Kathy Cames conducted the four-hour session, assisted by the Academy’s program manager Donna Bertrand.

The workshop was presented to members of the Association of Procurement Technical Assistance Centers (APTAC) in conjunction with the group’s annual fall training conference. APTAC represents 97 Procurement Technical Assistance Centers (PTACs) – a nationwide network that assists local businesses compete successfully in the government marketplace.

On Wednesday and Thursday, November 11 and 12, The Academy also presented a post-conference workshop entitled, “GSA Schedule Proposal Preparation.” This workshop was entirely paperless as it was conducted on 10-inch Windows-based tablets which each participant got to keep. The tablets were pre-loaded with templates and instructional materials based on successful GSA Schedule contracts.

GSA Workshop - 11 12 2015 — The Academy’s GSA Schedule Proposal Preparation workshop enabled participants to engage in the actual proposal assembly process.

The workshop began with a half-day of instruction conducted by Microsoft representatives on how to install Windows 365 and how to use the tablets. Following this orientation, instructors Alexis Kirksey, Kevin Grimes and Chuck Schadl walked participants through the entire GSA Schedule proposal process including administrative requirements, the necessary proposal ingredients and documentation, and the submittal procedures. Post-award contract administration tips were provided as well.

Each workshop participant received a 10" tablet PC containing all the ingredients of a GSA Schedule proposal. — Each workshop participant received a 10″ tablet PC containing all the ingredients of a GSA Schedule proposal. *(Click photo to see detail.)*

The GSA workshop represents a significant breakthrough in instruction on this subject. It was the first time The Academy used tablets to conduct instruction — and the first time ever the GSA Schedule proposal process has been transformed into a computer application.

The Academy partnered with two firms to develop instructional content and the app. Ms. Kirksey and Mr. Grimes of Atlanta-based CFO Leasing, Inc. collaborated with The Academy’s instructional design team in creating the app’s content, including the exercises, templates, and appendices. Matt Gonzalez of IVSN Group, LLC was selected by The Academy to build the customized app for the tablets.

October 6, 2015 By AMK

Agency’s “cut-and-paste” proposal evaluation upheld

An agency’s evaluation of proposals was not improper even though the Source Selection Authority “cut and paste” portions of a selection document used in a similar procurement – including typographical errors and a reference to a firm that had not submitted a proposal.

The GAO’s recent decision highlights an uncomfortable truth of government contracting: while the government can (and often does) demand nearly perfect proposals, the government may be able to get by with sloppy or lazy evaluations.

The GAO’s decision in Noble Supply and Logistics, B-410877.4 et al. (July 29, 2015) involved a DLA solicitation for maintenance, repair and operations supplies in the DLA’s south central region, geographical zones 1 and 2. The solicitation called for two contracts to be awarded, one for each geographical region.

Keep reading this article at: http://smallgovcon.com/gaobidprotests/agencys-cut-and-paste-proposal-evaluation-upheld/

The Government Accountability Office (GAO) recently denied a protest brought by a contractor who failed to submit an adequately written proposal for the award of a federal contract.

Each workshop attendee received a computer tablet containing a virtual “GSA Schedule proposal machine” at Nov. 6th workshop held in Washington, DC.

The Contracting Education Academy at Georgia Tech conducted two workshops for 150 contracting professionals in Washington, D.C. this month.

An agency’s evaluation of proposals was not improper even though the Source Selection Authority “cut and paste” portions of a selection document used in a similar procurement – including typographical errors and a reference to a firm that had not submitted a proposal.

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